A wise man once said "Limitless paper in a paperless world.”
Although it might not have been the world’s best tagline, the inspiring words
of a "paperless world” does hold some truth to the reality and future for many
in the business world today. The question begs are we still embracing this
concept? As I stand here laminating hundreds of pieces of paper I know I am.
Of course we have all made great strides in the direction of
a paperless workplace, but we haven’t quite figured out all of the answers. We
do however know many of the benefits, positive changes and purpose behind using
less paper. It is important to remember these aspects as the concept of
paperless becomes a part of your company’s conversation.
Tally up all of the business expenses you have had that are
related to paper. Printers, fax machines, toner, ink supplies, maintenance,
etc. By eliminating the need for these items, or at least lowering the need,
the amount of money per person per year will decrease. Money saved with the
decreased use of printing materials can now be used towards developing the
technology and people that will help the paperless work environment and idea grow.
For companies that spend large amounts of time on printing to
produce materials for conferences, engagements and the like, consider the time
that is spent doing this for each engagement. Consider the man hours that it
takes to produce all of these resources. Consider the time it takes for them to
create the document, print 50 copies only to realize they spelled "your”
instead of "you” throughout the entire document and have to re-print. The fact
is that most participants of your meeting will take your paper and push it
aside never to be seen again or simply throw it away. By going paperless you
remove many of the printed materials from your equation. They don’t go away
they just get seen by your clients in a different, more creative or mobile way.
You can see the productivity time in an employee soar by adding value and time
into another responsibility or project showing you where time is better spent.
Employees get back to producing the things in your company that really matter. Less
paper allows for a more productive workplace.
Within the Cloud
What if you could take 10,000 documents, created over the
past 10 years, and share any single one of them with your employees. What if
you wanted to share them with your clients? Well we all know you can. Share
materials and documents in the cloud and free up valuable office space, and
allow individuals to easily retrieve important information at their fingertips.
Let all of your paper live in the cloud.
Simply said, save the paper, save the trees. We all know that
by using less paper we are helping in making a positive impact on the
environment. Not only does the pulp and paper industry affect our trees, but it
also affects the oxygen we breathe and the energy we use every day. If printing
in your office does have to occur consider recycled paper for those jobs. In
this day in age we aim to preserve our planet for the future. Let’s make sure
we are helping in any way we can to aid that movement.
Show that you are part of the ever changing business world
and be open to the challenge. Although it might not be realistic for your
company to go entirely paperless at this point or even ever, baby steps in that
direction may help you consider the benefits more seriously. Start exploring
small changes in that direction. Realizing the advantages may allow you to open
the door to start exploring the solutions to get you there.