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BTC Summit Sponsor and Exhibitor Information
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2016 Boomer Technology Circles Summit

Sponsor and Exhibitor Information


Overview and Agenda

 

Conference Location

InterContinental Kansas City at the Plaza
401 Ward Pkwy
Kansas City, Missouri 64112
Ph: (816) 756-1500

Conference Overview

The 2016 Boomer Technology Circles™ (BTC) Summit will bring together the entire network of BTC firms for one dynamic event.

The only event of its kind for the accounting industry, the yearly BTC Summit extends the networks of high performance firms as they interact with one another and discover value-added solutions from the industry's best providers.

As a Sponsor or Exhibitor, you will connect with top level accounting firm technology professionals, partners and human capital leaders seeking new technologies and solutions that will enhance their firm initiatives and better serve their clients.  The conference will expose you to the specific wants and needs of your target market in an intimate setting, allowing you to tailor your message and maximize your organization’s visibility.

The conference includes a combination of large general sessions as well as breakout sessions. The audience of around 250 attendees will have planned times to visit the sponsor and exhibitor displays before the sessions, during breaks and during the social events. 

Exhibit Space Details

Your exhibit space will be in the exhibit hall and common area where the breakfast, lunch and social hour will take place or directly outside of it. The exhibit area will be an informal layout around the perimeter of the room, therefore booths are not separated by pipe and drape, and all back up to outside walls. Provided is (1) 6' skirted table, (2) chairs, (1) power strip to each table, (1) trash can, and house lighting. The recommended display type would be a table top display booth. However, if you would prefer to bring your stand-alone floor booth, please keep the width to a maximum of 10'. Wireless internet is provided in the exhibit hall at no additional cost. Wired internet connectivity is available for an extra fee.

Agenda

Meeting Agenda

The following times have been designated for attendees to visit the sponsor displays. Please make sure a representative is present at your booth during each of these times:

  • Sunday, August 14 
    • Welcome Reception: 6:00 pm - 7:30 pm
  • Monday, August 15
    • Breakfast: 7:00 am - 8:00 am
    • Session break: 9:30 am - 10:00 am
    • Lunch, sponsored tables: 12:00 pm - 1:00 pm
    • Session break: 2:30 pm - 3:00 pm
    • Break and social: 5:00 pm - 7:30 pm
  • Tuesday, August 16
    • Breakfast: 7:00 am - 8:00 am
    • Session break: 9:45 am - 10:15 am
    • Lunch, sponsored tables: 11:30 am - 12:45 pm
    • Break: 2:15 pm - 3:30 pm
    • Break and Social: 5:30 pm - 7:30 pm
  • Wednesday, August 17
    • Breakfast: 7:00 am - 8:00 am
    • Session break: 10:00 am - 10:30 am
    • Lunch, sponsored tables: 11:30 am - 12:30 pm

What to Wear

  • Dress for the event is business casual.

Special Dietary Needs

Registration and Meeting Materials

Registration

To register, please send attendee contact information (name, title, email, city and state) to Jacqueline Ratzing by July 27.

Unless stated otherwise in your agreement, your sponsorship includes the first 2 participants; additional participants are $595 per person.

Handout Materials

Each Sponsor is responsible for providing their own handout materials from their booth.

Meeting Materials

Appropriate materials are provided for each attendee in digital format and will be available on our mobile conference site. As a sponsor/exhibitor, you will receive log-in information and additional details when you arrive onsite. 

Hotel and Travel


Hotel Reservations


A promotional rate has been arranged at InterContinental Kansas City at The Plaza in Kansas City, MO. In order to obtain the negotiated rate of $170, you must make reservations online by July 31st.

  • As a guest, you will need to enter your arrival and departure dates and click "Check Availability/Book Now". 
  • On the left hand side scroll down, click on Group Code. The group code is BCI and then click "Apply".
  • Your group rate will appear. As a guest, you will need to choose your room type and continue booking your reservations.

Please contact Jacqueline Ratzing if you have any questions or have any problems booking your room.


Airport Information

Kansas City International Airport code is MCI.

Note: Please make return flight reservations no earlier than 2 hours after the end of the meeting to allow adequate travel time to the airport.

Ground Travel
The InterContinental Kansas City at The Plaza is located approximately 24 miles (25-30 minutes) south of Kansas City International Airport (MCI). Unfortunately, the hotel does not have an airport shuttle. A cab is recommended for transportation as they are always available outside of the airport terminals and the hotel. The cost is around $50 each way. Another option is to make arrangements with SuperShuttle, or to rent a car.

  • Cab Ride: Yellow Cab (816-471-5000 or toll free 888-471-6050)
  • Shuttle: www.supershuttle.com or by calling 1-800-258-3826
  • Parking Note: The hotel offers both valet and self-parking options at a fee. Parking charges for overnight guests are applied to their room bill as an incidental charge, parking charges for individuals not utilizing a guest room are charged by the parking garage attendant. Self Parking: $15 per day; Valet Parking: $18 per day.
Area Information

The InterContinental Kansas City at The Plaza is located at the Country Club Plaza, (part of the worldwide headquarters for Hallmark Cards, Inc.), and there are a variety of restaurants and shops located on the property. You can use the links below to view a list options within walking distance.

  

Setup and Tear Down

Set Up and Tear Down Times

  • Booth set up: Sunday, August 14 from 2:00 pm to 5:30 pm
  • Booth tear down: Wednesday, August 17 beginning at 12:30 pm 
  • No early tear down will be allowed

Set Up of Your Booth

If you ship materials to the hotel, you will have a message that there are materials at the hotel for you when you check in. To get your materials, call the concierge; they will deliver the materials to the appropriate meeting room and meet you there at the time you specify.

Tear Down of Your Booth

Outbound shipping: When you have everything packaged and labeled properly for shipping, call the concierge for pickup and delivery to shipping.

 

Shipping

Shipping, handling, setup, and teardown will be Sponsor responsibility. To insure proper delivery of packages for your event, please forward the following information to anyone shipping packages to the hotel. It is imperative that each package/label include the following information.

  1. Name of guest responsible for receiving and billing of the package(s)
  2. Name of the conference (Boomer Circle Summit)
  3. Date you will need packages delivered to your meeting room (no more that three days prior)
  4. Number of boxes (i.e. 1 of 10)

Please send packages to
InterContinental Kansas City at The Plaza

401 Ward Pkwy
Kansas City, MO 64112
Ph: (816) 756-1500

** Please note: There is an incoming package storage fee of $10.00 per box.**

Shipment and storage for "large" loads must be made with an off-property exhibit company for delivery on "move-in day" and removal on "move-out day". For other packages being sent directly to the hotel, a miscellaneous handling charge will be attached. Once you arrive, the hotel shipping and receiving department will assist you in the coordination of your shipment and delivery to your meeting room. If you have any questions regarding the shipment of your packages or if you need to make special arrangements, please contact the hotel shipping and receiving department directly during regular business hours. 

* Due to limited storage space, boxes/crates/pallets will not be accepted three days prior to a convention. The hotel reserves the right to assess storage fees if items are sent more than three days prior to your event.

Should you have materials that you would like the hotel to ship for you following your meeting, we ask that everything be packaged and labeled properly.

 

Contact for Additional Questions

 
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