Focus on the Digital Client Experience and the Revenue Will Follow
Previously printed in CPA Practice Advisor, May 2019
Client acquisition and retention are two must-have goals for fueling growth in an accounting firm.
A lot of emphasis is placed on driving new business, but after you’ve won the client, the real work begins. You can’t overlook the value of maintaining and leveraging your existing clients. To do that, you need to make sure your base is full of happy clients who want to engage you for more services and refer your firm to friends and family.
Of course, quality work, timeliness and excellent overall service go a long way towards high client satisfaction. But so does the ease with which clients can interact with you. Here are some tips for effectively leveraging technology to provide your clients with a digital client experience that makes it easy to do business with your firm
Make it easy to work with your firm
Provide clients with the tools to easily collaborate with your team and complete the tasks you request of them. Today, cloud-based applications and mobile devices give your clients an enormous amount of convenience when conducting their day to day business. Banking, communications, scheduling meetings and appointments, product research, shopping and more can be done any time, anywhere with a mobile device. Why should your firm be the outlier?
Too often, leaders focus on technologies that make their firms more operationally effective while client experience takes a back seat. If the firm doesn’t experience immediate time savings, they scrap the initiative. This focus on operational efficiency is short-sighted and overlooks the fact that providing value from the client’s perspective is paramount.
We can no longer base all technology decisions on what works best for operating the firm. Putting the client first needs to be at the center of your technology strategy.
What the digital client experience looks like
A digital client experience can come in all shapes and sizes. Ultimately, the goal is to limit complexity and miscommunication. Here are a few examples:
Embed chatbots in your website to allow clients and prospects to have simple questions answered quickly or easily reach a knowledgeable and friendly member of your firm for more complex inquiries.
Embed social media into your marketing strategy to position your firm as an authority on matters that are important to your clients. Post content frequently and interact regularly with followers. Remember, social media is about creating a dialog, not just pushing out information.
Take advantage of technology that replaces paper organizers and allows clients to answer questions, sign engagement letters, access PBC lists, and securely send documents using their mobile device.
Utilize software that automates tax return assembly and delivery, e-signing Form 8879, quarterly estimated payment vouchers and electronically delivery of K-1s
Update your firm’s website to ensure the layout and content are attractive and the design is mobile friendly. Make sure the homepage includes your contact information, a simple summary of what your firm is all about and a call to action that tells potential clients what to do next (e.g., schedule an appointment, download a free resource, etc.)
Streamline your business process management
The processes you employ to do business with your clients is equally as important as the technology tools your team uses. Leading firms leverage Lean Six Sigma principles to streamline workflow not just for compliance services like tax and assurance, but for advisory services and internal operations such as client onboarding and time and billing.
Again, it’s not solely about making the accountants’ job easier but about making it effortless for clients to do business with the firm. Simplify the data collection process and provide an easy-to-use system for delivering the final work product to minimize any barriers clients face when interacting with your firm.
Mindset is Key
.Have the mindset that improving the client experience is a top priority, while making the firm more operationally effective is secondary.
A combination of technology and process can provide powerful tools for your team and clients, but the overall mindset within your firm is also critical. Leaders must prioritize making clients’ lives easier and focus on continuous improvement. By recognizing and rewarding team members who bring ideas to the table in support of this goal, this mindset will permeate all levels of the firm.
By adopting the strategy of always looking for innovative ways to digitize the client experience, you’ll make it easier for clients to work with you and improve client satisfaction. In turn, they will reward you by engaging your firm for more services and refer you to family and friends. In the end, you’ll realize the growth that everyone seeks in today’s competitive environment.
Is your team aligned with a focused strategic plan and a strong vision for the future?
We can help provide your firm with clarity and understanding so that you can focus on the right objectives at the right time. Complete a Strategic Planning interest form and one of our Solutions Advisors will reach out to schedule a call.
Jim Boomer, CEO of Boomer Consulting, Inc., is an expert on managing technology within an accounting firm. He serves as the director of the Boomer Technology Circles, The Advisor Circle and the CIO Circle. He also acts as a strategic planning and technology consultant and firm adviser to CPA firms across the country. Accounting Today called him a “thought leader who can help accountants create next-generation firms.” Jim is a prolific writer with a monthly column in The CPA Practice Advisor and has been published in a number of industry publications including Accounting Today, Accounting Web, the International Group of Accounting Firms and several state society publications.